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Executive Assistant to PAI Director
Provost's Office
An exciting opportunity for an Executive Assistant within the new Institute for People-Centred AI at the University of Surrey. We’re embarking on a new chapter for Artificial Intelligence, putting people at the heart of AI and augmenting human capabilities to deliver an inclusive and responsible force for good.
Working in partnership with industry, the public sector, government and national AI Organisations, we aim to deliver a step-change in AI Research, training and innovation to deliver the knowledge and skills required to ensure UK leadership of AI-driven economy – and we want you to be a part of this journey.
The post holder will provide executive assistance to the PAI Institute Director and the PAI Director of Strategy and Operations to support the leadership, operational management and delivery of the Institute strategy. Working proactively, the post holder will provide high level executive and administrative support to the Institute leadership to facilitate delivery of the Institute strategy, vision and operational objectives.
This is a great opportunity for someone who is passionate about executive support, collaboration, communication and teamwork. In addition to a high level of accuracy and attention to detail, the role requires a proactive individual with an attitude open to change.
Role & Responsibilities
You’ll be working closely with the Director of the Institute for People-Centred AI, providing high level executive and administrative support and efficient & effective secretarial function.
This will include diary management, preparing correspondence and reports, monitoring email correspondence and taking initiative to action or respond where appropriate, all acting on behalf of the Director.
Other key responsibilities:
- Manage and filter how communications and reports reach the Director, as well as the scheduling of meetings.
- Facilitate and service senior management meetings, preparation of clear, concise and accurate minutes and following these up with written and verbal communications with a high degree of professionalism, clarity and confidentiality.
- Gather and interpret data and present as summary findings - through briefings, presentations and reports.
- Develop and maintain a good knowledge of all University policies and procedures, as well as organisational and committee structures in order to support projects and committees.
- On behalf of the Institute Director, liaise with senior internal and external organisations and individuals both nationally and internationally. There will also be significant contact with all other members of staff within the Institute and external contacts.
What’s in it for you?
We think Surrey is an amazing place to work, and we are carefully crafting a dynamic, flexible, and fun place to work and thrive.
Our campus is a beautiful, leafy environment with carefully designed gardens, vibrant green playing fields, and a picturesque lake. With the buzz of student life and superb working facilities, the University of Surrey is a global community of ideas and people, dedicated to life-changing education and research in an inspiring, innovative and diverse environment.
Alongside our gorgeous campus setting, collegiate on-site atmosphere and plentiful development opportunities, we also offer:
- Competitive Salary
- Annual Incremental Pay Rise
- Market leading Pension up to 30% (21% employer, 9% employee)
- Up to 40 DAYS Holiday: 25 Days annual leave + 7 University Days + Bank Holidays
- Travel & Family benefits including subsidised rail fare, cycle to work scheme and on-site childcare
- Student discount eligibility
- Access to on site world-class leisure facilities at discounted rates
- On-site parking, cafes, restaurants and coffee shops
For more information or to be considered for this role please apply via the University of Surrey Jobs Page.
For more information and to apply online, please download the further details and click on the 'apply online' button above.
In return we offer a generous pension, relocation assistance where appropriate , flexible working options including job share and blended home/campus working locations (dependent on work duties), access to world-class leisure facilities on campus, a range of travel schemes and supportive family friendly benefits including an excellent on-site nursery.
Click here to find out more about the benefits we offer to support you.
The University of Surrey is committed to providing an inclusive environment that offers equal opportunities for all. We place great value on diversity and are seeking to increase the diversity within our community. Therefore we particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups and people with disabilities.
